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  • Home About Membership Come & Try Pony Club Newsletters Sponsors Arena Hire Arena hire agreement form Member Arena Waiver Form Gymkhana Program 2017 Calendar Club Information Handbook 2017-2018

     

     

     



    Arena hire agreement form

    Renae Lucas, Tuesday, 23 March 2010

     BROADFORD & DISTRICT PONY CLUB INC AND BROADFORD RIDERS CLUB INC

     

    ARENA HIRE AGREEMENT FORM

     

     FOR ORGANISATIONS AND INDIVIDUALS

     

     

    Club facilities are available for hire, by organizations with insurance, when not in use by Broadford &     District Pony Club or Broadford Riders Club.

    For further information on availability of our facilities please contact www.broadfordponyclub.org.au

    Rates for hiring the 60 x 20 m out door ménage are as follows:

     Organisation Use:  $100 full day or $150 for competition use. Payable when collecting key.

     

      Individual Use:   $10 per hour per horse payable at time of use

     

     

     

     VENUE HIRE LICENCE AGREEMENT - ORGANISATION / INDIVIDUAL

    THIS AGREEMENT is dated ____________________________________________________ 

    1           PARTIES

    1.1         Broadford & District Pony Club Inc and Broadford Riders Club Inc

    OF PO Box 222 Broadford  Vic  3658            (“Licensor”)

    and

    ……………………………………………………………………………………………………………of ………………………………………………………………………………………………………………………………………………………………………………………………[INSERT ADDRESS]   (“User”)

    2           RECITALS

    A.                  The Licensor is the owner of the menage.

    B.                 The Licensor grants to the User and the User accepts the right to use the Licensed Area at the Broadford Common on the terms and conditions set out in this agreement.

    IT IS AGREED as follows:

    3           DEFINITIONS AND INTERPRETATION

    In this agreement unless the context otherwise requires:

    Menage means the Broadford & District Pony Club Inc’s fenced sand arena

    Claims means all actions, suits, proceedings, causes of action, damages, losses, demands, moneys, costs and expenses whatsoever and howsoever arising or incurred.

    Commencement Date means the date set out in schedule item 2.

    Fee means the amount set out in schedule item 7.

    Licensed Area means the area set out in schedule item 5.

    Services means the services set out in schedule item 6.

    Term means the period of this Agreement, which is set out in clause 4.

    Termination Date means the date set out in schedule item 2.

     

    4           GRANT OF RIGHTS

    4.1         Subject to the User complying with this agreement, the Licensor grants to the User the right to use the Licensed Area solely to provide the Services for the Term and otherwise on the terms and conditions of this agreement.

    4.2         The User agrees to use the Licensed Area to provide the Services at the Centre for the Term and otherwise on the terms and conditions of this agreement.

    5           FEE

    In consideration of the grant in clause 2.1, the User shall pay to the Licensor the Fee.

    6           TERM

    Subject to clause 11, this agreement shall commence on the Commencement Date and shall expire on the Termination Date.  The User will have the right to use the Licensed Area during the period set out in schedule item 4.

    7           USE

    7.1         The User is not permitted to use the Licensed Area for anything other than provision of the Services.

    7.2         The User acknowledges that the Licensor makes no warranty as to the nature of the Licensed Area and whether it is fit and proper for the Services.

    8           OBLIGATIONS OF USER

    The User will ensure: -

    (a)                   the Licensed Area is cleaned and maintained.

    (b)                   that due and reasonable care of the Licensed Area and all fixtures, fittings and chattels under its control is taken;

    (c)                   it complies with the procedure for opening and closing the Licensed Area as outlined by the committee/staff of the Licensor.

    (d)                   all entrance gates to the Licensed Area and arenas are closed at all times;

    (e)                   all riders should wear ASA 3838 approved (or equivalent) helmets at all times when mounted.

    (f)                     all horses are under control at all times and no other loose animals (including dogs) are allowed in the Licensed Area;

    (g)                   the height of any temporary barriers are of sufficient height and substance (in accordance with regulations) to confine a horse safely within the Licensed Area;

    (h)                   jumping and games are carried out only under the control of a qualified NCAS equestrian instructor;

    (i)                      children are under the control of a responsible adult at all times;

    (j)                      no person smokes in the Licensed Area

    (k)                    no person consumes alcohol in the Licensed Area

    (l)                      all manure is removed from the arena by user.

    (m)                 no person will lunge a horse in an area where others are being ridden.

    (n)                   and agrees that they will be responsible for any damages to the Licensed Area, property owned by others, injuries to any riders or pedestrians which may be caused by  the Users negligent, reckless or irresponsible conduct.

    (o)                   a maximum of four horses are worked at any one time, unless under the control of a qualified NCAS instructor.

     

     

    9           REPRESENTATION

    The User or any of its agents, employees or contractors are not at any time to represent themselves as employees or agents of the Licensor.

    10       ASSIGNMENT

    The User is not to assign or sub licence all or any part of the Licensed Area without the prior written approval of the Licensor.

    9.         INSURANCE

    The User acknowledges that the Licensor’s insurance will not extend to the User.

    Organisation: User must take out and maintain appropriate insurance including but not limited to public liability insurance of not less than $10 million.  The User must produce a copy of a valid certificate of currency for public liability insurance upon execution of this agreement.

    Individual: The User acknowledges that the Licensors insurance does not extend to the User and by  signing of this agreement  agrees to release, indemnify,forever discharge and hold harmless the Broadford & District Pony Club Inc; and any associated person, including any susbsidiaries,employees, agents, and volunteers from and against any and all existing and future claims, actions, costs, demands,cost or expense, including without limitation costs,injuries,accidents,losses and damages related to personal injuries,death,damage to and destruction of property and all claims of third parties without limitation.

    10. Release & indemnity

             i.            The User releases and forever discharges the Licensor and their respective officers, servants and agents, from and against all Claims which it now has or may at any time in the future have, related to or in connection with this agreement or the Services.

           ii.            The User is liable for and agrees to indemnify and keep indemnified the Licensor and its respective officers, servants and agents against any and all damages, expenses and liabilities arising from any Claims commenced by any person in relation to or arising from:

          iii.            any breach by the User of this agreement;

         iv.            the provision of the Services under this agreement;

           v.            the use by the User or any person under its control, of the Licensed Area;

         vi.            any other activities in connection with the User’s use of the Licensed Area.

    11.       TERMINATION

    This agreement may be terminated prior to the end of the Term:

             i.            by written agreement of both parties; or

           ii.            by the Licensor giving written notice to the User if, at any time during the Term, the User fails to meet any of its obligations under this agreement and such failure continues for more than fourteen days after the Licensor has given written notice of the failure to the User.

     

    10.1.1.1.1.1.1.1                      SCHEDULE

     

    Item 1:                          Date of Agreement

                                          ……………………………………….. (insert date agreement is signed)

    Item 2:                          Commencement Date         …………………………………………..……(insert date of first booking)                       

    Upon execution of this agreement by both parties.

    Item 3:                          Termination Date

    ………………………………………………..(insert date of last booking)

    Item 4:                          Duration  (insert days/dates/times

     

                                          ………………………………………………………………………………..

     

                                          ………………………………………………………………………………..

     

                                          (Insert day, time, etc which User may use the

                                          Licensed Area)

                                         

    Item 5:                          Licensed Area

                                          ………………………………………………………………………………..

                                          ………………………………………………………………………………..

                                          ……………………………………………………………………………….

                                          (insert details of area being hired )

    Item 6:                          Services

                                          ………………………………………………………

                                          ……………………………………………………….

                                          ……………………………………………………….

    (insert details of what the licensed area will be used for)

    Item 7:                          Fee

    $.........  total amount payable at the time of use of the Licensed area.

     

     

    SIGNED FOR AND ON BEHALF of Broadford & District Pony Club Inc and Broadford Riders Club inc by ………………………….. an authorised officer in the presence of:

    )

    ))

    )

    )

    )

     

     

     

    Signature of  Witness

     

    Signature of Officer

    Name of Witness (please print)

     

     

     

     

     

    SIGNED FOR AND ON BEHALF of [INSERT NAME OF ORGANISATION HIRING CENTRE] by ………………………….. an authorised officer in the presence of:

    )

    ))

    )

    )

    )

     

     

     

    Signature of  Witness

     

    Signature of Officer

    Name of Witness (please print)

     

     

     

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